Medical Records Scanning
Experienced help with medical records scanning — and planning
A key part of the EMR transition: converting physical charts, X-rays, and other records to digital images. This requires an automated process to index, retrieve, scan, store, and maintain your records. Trying to develop this process yourself, using your hospital’s own resources, can bring complex technical problems — and high costs.
AMES® has the health care record expertise to perform medical records scanning cost-effectively, to your exacting specifications. We apply a tested, proven project management process across a range of imaging services that include planning, outsourcing, project support, and back-scanning. Our trained staff of imaging professionals ensures you scan and convert only the paper files you need. We will:
- Analyze any medical records scanning process currently in use at your institution
- Make recommendations for changes and improvements
- Adapt our solutions to your unique workflows
- Provide planning, tools, staffing, and management to implement your program successfully and cost-effectively — on time and on budget
The AMES method for medical records scanning and conversion ensures you do it right:
- Select only relevant portions of needed paper files
- Perform automated backups
- Secure sensitive documents against unauthorized access
- Allow multiple users to access the same document
- Reclaim valuable physical space
- Improve responsiveness to inquiries
- Allow instant, easy document access, from any authorized PC
- Avoid misfiles and lost files
- Ensure privacy, security (including chain of custody), and compliance
- Provide a reliable system for imaging any paper files created going forward
Scan-On-Demand Services
For clients looking for a cost-effective record storage and retrieval solution, AMES' Scan-On-Demand service may be the answer. Scan-On-Demand can:
- Provide you with access to all of your records in an electronic format when you need them.
- Reduce or eliminate the space required to store the paper files at your location.
- Give you peace of mind knowing your paper files are being stored in a compliant and secure facility.
- Offer access to the paper based files within hours - and all from one location.
- Give you a truly clear electronic record.
Enjoy these benefits when your organization uses Scan-On-Demand:
- Reduced storage costs, paying only to convert the documents you need
- Freed valuable office space storing your inactive files offsite
- Safe and secure storage of your records by trained specialists
- Up-to-date inventory of all records for fast retrieval time
- Promises fast and secure delivery of your paper-based records right into your software system
For more information and to find out how Scan-On-Demand services can help your organization, contact us.